Preparation Materials

Already Signed up? You’re in the right place!  Below you will find guides, dates, deadlines, and info to tell your group.  Below that you will find each guide broken into individual documents you can download and hand out.

We’re excited you have signed up for YSM and we can’t wait to see you this summer!

2017 YSM Important Dates

This is a list of dates to remember and forms that are due. Please use this in addition to the Preparation Timeline.


  • Receive First Payment Invoice
  • Nov 29th, 2016 @ 2pm CST: Webinar Organizing your MTOP Adventure
  • Nov 30th, 2016 @10am CST: Webinar Organizing your MTOP Adventure


  • Dec 2nd: First payment ($55/person) due with invoice
  • Receive Second Payment Invoice


  • Jan 9th: Second payment ($80/person) due with invoice
  • Jan 10th, 2017 @ 2pm CST: Webinar Preparation Materials Overview
  • Jan 11th, 2017 @ 10am CST: Webinar Preparation Materials Overview


  • Feb 1st, 2017 @ 2pm CST: Webinar First Time Churches
  • Feb 2nd, 2017 @ 10am CST: Webinar First Time Churches
  • Receive Third Payment Invoice


  • Mar 3rd: Third payment ($155/person) due with invoice
  • March 14th, 2017 @ 2pm CST Webinar Been Here, Done That
  • March 15th, 2017 @ 10am CST Webinar Been Here, Done That


  • Receive Camp Assignments and Host List
  • April 18th, 2016 @ 2pm CST Webinar YRG Maintenance
  • April 19th, 2016 @ 10am CST Webinar YRG Maintenance
  • Receive Final Payment Invoice


When you come to camp

  • 2 copies of your Participation Forms (Medical Form and Statement of Release and Activities, 3 pages total)

Roster – Excel Version
Roster – Adobe Version

The Core Guide
The New Group Guide
All Available Resources
Team Training Resource

The Core Guide:
Must Read Letter
Orientation Outline
Preparation Timeline
Week at a Glance
Foundational Objectives
Statement of Values and Foundational Scriptures

Special Characteristics of a Mountain T.O.P. Camp Week
Helping in the Eyes of Mountain T.O.P.

Expectations for Participation
Vehicle Requirements
Tool Requirements
What to Bring List
Participation Forms

Adult Self-Screening Form

Directions to Camp
Available Resources
Youth Abuse Prevention Policy

The New Group Guide:
Frequently Asked Questions
Mountain T.O.P. History
Appalachian Culture
Materials Philosophy
Tool Safety Training
New Adults – The Adult Role
New Adults – Group Discussion
New Adults – Adult Covenant
New Adults – Interview with Ed

Packets to Distribute:
Information on Packets
Youth and Parent Packet
Adult Packet
Pastor Packet

All Available Resources:
The Appalachian Region and Service Area Map
Economic Statistics of MTOP’s Service Area
Hints for Seeking Support from the Pastor
Hints for Seeking Support from Parents and Congregation
Suggested Commissioning Service for Mission Team
Prayer Journey for Church Family
Back Home – Suggestions for Presentation to Congregation
Back Home – Suggested Ways to Stay Involved
Back Home – Reflection Journal
Reading List
Mountain T.O.P. Operating Procedures
Field Guide

Helpful Video Links for Service Project YSM

Mountain T.O.P. Songbook

If there is something else you wish was accessible to you online, just let us know. You can email Olivia at